External Evaluation Consultant: Landing Craft Tank 7074

The National Museum of the Royal Navy (NMRN), working in partnership The D-Day Story, Portsmouth (DDS) are looking for an External Evaluation consultant (or team of consultants) to help us effectively evaluate the impacts of Landing Craft Tank 7074 project.

1. Landing Craft Tank 7074

LCT 7074 is a partnership between the National Museum of the Royal Navy (NMRM) and Portsmouth City Council (PCC). The project will see the preservation and relocation of this tank-carrying landing craft built specifically for the D-Day landings. Built in just a few weeks and not designed nor expected to last beyond the Second World War, its survival is all the more remarkable.

The project began at the end of 2018. LCT 7074 is currently undergoing extensive conservation work at HM Naval Base Portsmouth adjacent to Portsmouth Historic Dockyard.  Work on site has started to build a canopy over the 59 metre ship and an activity plan is being delivered.  In spring 2020 LCT 7074 will be moved by sea to a prominent public position outside the D-Day Story (DDS), in Southsea.   LCT 7074 will open as part of The D-Day Story in summer 2020. 

2. The evaluation process

Monitoring and evaluation is a vital component of LCT 7074 project, as it provides opportunities to discover which methods and approaches work most effectively to change understanding and behaviours.

This is a partnership project and we want findings to be useful to us and for many other organisations.

It is important that the project commission a consultant to provide evaluation to support successful project delivery; working to NLHF current guidance. The External Evaluator will:

• Provide advice and guidance on quality assurance of evaluation
• Provide expert skills to the project during summative evaluation
• Create an evaluation framework which ensures data collection systems are in place and feed into reporting on progress, risks and lessons learnt
• Manage the summative evaluation including data analysis and interpretation which will synthesize data from all outcome areas of the project
• Assist with evidence-based advocacy using the evaluation results

3. Key considerations for the project

3.1 Evaluating partnership working & collaboration
The project is being delivered in partnership between two organisations.  We need you to evaluate how this partnership has worked. This will include exploring:

what has been successful about the partnership
• what could have been improved
• potential for future collaborative working
• Identify opportunities for sharing learning

3.2 Developing resilience for NMRN & DDS

Leave the project team upskilled with a greater capacity to monitor and evaluate to a higher level in the future. The need to develop internal skills can be balanced against the need for external input by professional evaluators in the design of the approach to the evaluation process.

3.3 Demonstration of value of heritage to society

The evaluation needs to demonstrate clearly what has been achieved throughout the project, and what lasting benefits have resulted from the project. The project will have long term impacts on people, communities, and heritage and we require evaluation to provide the evidence.

4. What we’re looking for

We’re looking for a consultant or a team of consultants to adopt a collaborative approach with skills and experience in the areas of:

• Innovative ways of capturing evaluation to encompass quantitative and qualitative methods
• Measurement of programme outcomes using a range of evaluation techniques
• Working across numerous and varied stakeholders and clearly communicating with them
• Synthesis of data and report writing in a clear and concise manner
• Development of advocacy tools to show value of heritage to society.

Outlined below is a summary of work expected from the Evaluation Consultant/s for the evaluation process.

Project start-up and scoping:

Kick off meeting to fully understand the project, discuss expectations and set parameters
• Create evaluation framework and identify suitable evaluation techniques
• Agree the balance of data collection between consultants and project team staff
• Provision of creative evaluation training sessions:  Training session for project team on evaluation and evidence-based advocacy.

Mid project:

• Attend relevant project meetings
• Regular updates from the evaluator on project progress to be submitted to NLHF as a part of quarterly reporting.
• Mid-term independent report to be presented to the project team
• Review framework
• Suggest format for end of project reporting.

End of project

Lead a meta-analysis1 and impact evaluation of the project. This will assess whether the project is appropriate, effective and efficient but will go beyond this to influence legacy and look at the project in a much wider context.
• Produce a written report interpreting monitoring and evaluation data from across all project outcome areas including all of the essentials required by NLHF, however the report will focus upon telling the story of the project. Qualitative and quantitative data from all areas of the project will be synthesized together to create a rounded picture of the project and the impacts across its aims as well as unexpected outcomes.
• Give a face to face presentation of results.

5. Evaluation timescale

22 August 2019       Brief issued
19 September 2019     Deadline for return
4 October 2019      Consultants appointed
October 2019       Project start-up phase 
2019 - 2020       Data gathering
February 2021       Summative report completed

6. Budgets

The evaluation budget for this project is £7,500 exclusive of VAT but includes all materials and expenses.

7. Submission process

A statement of no more than 2 sides of A4 including:
• A project proposal of outlining how the consultant(s) would approach the project, engagement with the internal project team and key milestones
• A budget breakdown
• Confirmation of ability to work within the project timescale
• Examples of past evaluations you have carried out
• Two client referees
• Details of how risks to the project caused by inability to work of the lead consultants could be managed.

CVs for all consultants and associated who would be involved in the project evaluation to be appended to the statement.

Scoring will be weighted as follows:
35%  An exciting & innovative project proposal which includes all elements of the brief and meets our aspirations for the evaluation
25% Value for Money
25% Relevant experience
10% Feasibility of proposal in relation to timescale
5% Risk management

The consultant should send their tender, by the deadline of  19 September to:

Trudie Cole
LCT 7074 Project
C/O NMRN Museum
HM Naval Base (PP66)

Or emailed to: trudie.cole@nmrn.org.uk  

A decision on the awarding of the contract will be made by NMRN and DDS based on the written submissions. Where difficulty is found in selecting the contractor, short-listed consultants may be invited to interview. If so, they will be given 48 hours' notice.

For an informal discussion please contact Trudie Cole at trudie.cole@nmrn.org.uk

HMS Hermes returning from the Falklands